For property managers and real estate companies whose maintenance, renewals and owner reports run on email and spreadsheets. We build one system the whole team works from.
The same kind of work, done for companies in other industries.
UK Linkology · Professional services
14 → 2people needed on one delivery team
Double-digit rise in team capacity, without hiring
“You've done something that I've not managed to do in 10 years of running the business.”
BarkBox · E-commerce
6 figuresimpact on the bottom line
Hours → 1 min to prepare a chargeback dispute
“Before it took hours of work with lots of human error. Now it takes a minute.”
Each one looks small. Together they take up the owner’s week.
What owners tell us on our calls
“I wouldn't be surprised if realistically, 60% of our time… is just nonsense… that is completely preventable.”Owner of a property management company
“A vendor called asking if an invoice was paid and it's like, oh, it got missed because the email was missed.”Owner of a property management company
“Sometimes it feels like there's chaos and… stuff falling through the cracks.”Founder of a real estate development company
Rent and leases usually run well in your property management software. The hours go on everything that arrives around them: a leak reported by text, an owner’s email asking for an update, a renewal missed because it lived in one manager’s spreadsheet.
Someone has to find, pass on and follow up each one by hand. Every new property adds more of them, so the back office has to keep growing.
We map how requests, renewals and reports are handled today and find where the time is lost. Then we build one system the whole team works from:
Leases, rent and trust accounting stay in your property management software. We connect to it and build the workflow your team runs every day around it.
It starts with mapping your operations. You can stop after any step and keep what it produced.
We map your processes with your team in four or five calls, find where time and money leak and put a cost on each issue.
We build a prototype system on your own data and jobs. Your team clicks through it before anyone commits to a full build.
You get a roadmap of what to build and in what order, highest-value fixes first. You keep it, with the map and the prototype, even if you stop here.
You decide: we take care of everything for you, including the full build, or your team builds it in-house.
Straight answers on fit, tools and what changes. If yours is not here, ask it on our call.
Intake, work orders, approvals and owner reporting are close to work we have done for other companies. On the discovery call we show a relevant system and say plainly where our experience stops.
Usually not. It is often the right record for leases, rent and accounting. We connect to it and build the workflow around it, such as maintenance intake, contractor dispatch and owner updates.
It can draft replies and sort requests by type and urgency. A person approves each reply until the drafts prove accurate on your own messages. Anything involving money, legal notices or safety stays with a person.
Every engagement follows Map, Prototype, Roadmap, Build. You can stop after any step and keep what it produced.
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